Privacy Policy

Effective Date: [10 May 2026]
Last Updated: [11 May 2026]

 

Welcome to Global Sourcing Summit (www.globalsourcingsummit.com). This Privacy Policy explains how the Global Sourcing Summit (“Organizer,” “we,” “our,” or “us”) collects, uses, stores, protects, and shares personal information obtained through the Website and related event registration services.

By accessing or using this Website, registering for the Event, or submitting your information to us, you agree to the practices described in this Privacy Policy.

 

1. Information We Collect

We may collect the following categories of information:

1.1 Personal Information

When you register for the Event, subscribe to updates, contact us, or use our services, we may collect:

  • Full name
  • Job title
  • Company/organization name
  • Email address
  • Phone number
  • Country and address
  • Billing and payment details
  • Passport or identification details (if required for visa support or verification)
  • Registration preferences
  • Event participation details

1.2 Payment Information

Payments may be processed through authorized third-party payment gateways. We do not store complete credit/debit card information on our servers.

Payment providers may collect and process:

  • Cardholder name
  • Card details
  • Billing address
  • Transaction information

Such processing is governed by the privacy policies of the respective payment providers.

1.3 Technical Information

When you use the Website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Referral source
  • Pages visited
  • Date and time of access
  • Website usage activity
  • Cookies and tracking data

 

2. How We Use Your Information

We may use your information for the following purposes:

  • Processing Event registrations
  • Managing attendee participation
  • Processing payments and invoices
  • Sending confirmation emails and event updates
  • Providing customer support
  • Managing networking and business matchmaking activities
  • Improving Website functionality and user experience
  • Conducting analytics and reporting
  • Sending promotional or marketing communications
  • Complying with legal and regulatory obligations
  • Preventing fraud, misuse, or unauthorized activities

 

3. Marketing Communications

By registering for the Event or subscribing through the Website, you may receive:

  • Event announcements
  • Speaker updates
  • Promotional offers
  • Industry news
  • Future event information
  • Partner or sponsor communications related to the Event

You may opt out of marketing communications at any time by:

  • Clicking the unsubscribe link in emails; or
  • Contacting us directly.

 

4. Sharing of Information

We may share your information with:

4.1 Event Partners and Service Providers

Including:

  • Payment gateway providers
  • IT and hosting providers
  • Event management partners
  • Marketing agencies
  • Registration management providers
  • Badge printing and attendee management services

Such parties are authorized to use the information only as necessary to provide services on our behalf.

4.2 Sponsors, Exhibitors & Networking Participants

Certain attendee information, such as name, company, designation, and country, may be shared with event sponsors, exhibitors, business partners, or networking participants for professional networking and business engagement purposes.

Where required by law, we will obtain appropriate consent.

4.3 Legal and Regulatory Authorities

We may disclose information if required to:

  • Comply with applicable laws or regulations;
  • Respond to lawful requests by authorities;
  • Protect legal rights and security;
  • Prevent fraud or illegal activities.

 

5. International Data Transfers

As the Event may involve international participants, your information may be transferred to and processed in countries outside your jurisdiction.

By using the Website and registering for the Event, you consent to such international transfers where permitted by applicable law.

We take reasonable measures to ensure that transferred data receives appropriate protection.

 

6. Data Retention

We retain personal information only for as long as necessary to:

  • Fulfill the purposes outlined in this Policy;
  • Comply with legal obligations;
  • Resolve disputes;
  • Enforce agreements;
  • Maintain event and business records.

When no longer required, information may be securely deleted or anonymized.

 

7. Cookies and Tracking Technologies

The Website may use cookies and similar technologies to:

  • Improve Website functionality;
  • Remember user preferences;
  • Analyze traffic and usage;
  • Support security and authentication;
  • Deliver relevant content and advertisements.

Users may manage cookie preferences through browser settings. However, disabling cookies may affect certain Website functionalities.

 

8. Data Security

We implement commercially reasonable administrative, technical, and organizational measures to protect personal information against:

  • Unauthorized access;
  • Loss or misuse;
  • Disclosure;
  • Alteration;
  • Destruction.

However, no internet-based system or electronic storage method can be guaranteed to be completely secure.

 

9. User Rights

Subject to applicable laws, users may have the right to:

  • Access personal information;
  • Request correction of inaccurate information;
  • Request deletion of information;
  • Withdraw consent where applicable;
  • Object to certain processing activities;
  • Request restriction of processing;
  • Request data portability.

Requests may be submitted using the contact information provided below.

 

10. Third-Party Websites

The Website may contain links to third-party websites or services.

We are not responsible for:

  • Privacy practices;
  • Content;
  • Security measures;
  • Policies of third-party websites.

Users are encouraged to review the privacy policies of external websites before providing personal information.

 

11. Children’s Privacy

The Website and Event services are not directed toward individuals under the age of 18.

We do not knowingly collect personal information from minors without appropriate legal consent.

 

12. Photography and Media Consent

By attending the Event, you acknowledge and agree that photographs, videos, and audio recordings may be captured during the Event.

Such materials may be used for:

  • Marketing and promotional activities;
  • Social media;
  • Event publications;
  • Media coverage;
  • Future event promotion.

If you do not wish to appear in official media materials, you should notify the Organizer in writing before the Event.

 

13. Changes to This Privacy Policy

We reserve the right to update or revise this Privacy Policy at any time.

Updated versions will be posted on the Website with the revised effective date. Continued use of the Website after changes constitutes acceptance of the updated Policy.

 

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Global Sourcing Summit Secretariat
Website: www.globalsourcingsummit.com
Email: globalsourcingsummit@gmail.com